Activity
Who did what at the venue, and when.
Activity is the venue's log: what people did, and what HospoTek did on its own, newest first. Use it to answer "who submitted the close?" or "when was that incident closed?" without opening each record.
Venue Managers, Assistant Venue Managers, Duty Managers and Supervisors have Activity in the sidebar. Staff don't. Entries are kept for 90 days.
What you see
Each entry is one sentence, such as a person submitting a checklist, with what it was about and the time underneath. Entries fall under Today, Yesterday and then each earlier date. Your own entries say You.
The log records:
- Checklists: submitted, and checklists that went overdue, with who was reminded.
- Tasks: created and completed.
- Incidents: reported, and each change of status.
- Functions: new enquiries, and each change of status.
- Procedures: published and acknowledged.
- Training: courses started and finished, written answers reviewed and practicals checked.
- Team: people invited, joining or removed, invitations cancelled, roles changed, and accounts turned off or on.
- Notices: published and acknowledged.
- Handovers: submitted, and follow-ups closed.
You only see entries about records you could open yourself. Incidents are for Venue Managers and Assistant Venue Managers, Team is for Venue Managers, and Training is for Venue Managers and anyone who reviews training. A module that's switched off in Settings › Modules has no entries.
When the same thing happens to the same record more than once within two hours, such as three people acknowledging a notice, it shows as one entry. Press Show 3 people (or Show all 3) under it to see each one. On an overdue checklist, Show 1 person lists who was reminded.
Narrow the log
- Press a chip to show one kind, such as Checklists or Incidents. All shows everything you can see.
- Person shows what one person did. Choose You for your own, or HospoTek (automatic) for what HospoTek did on its own, such as marking a checklist overdue.
- Automatic entries: choose People only to hide what HospoTek did on its own, or All entries to show it.
If nothing matches, the log says Nothing matches. Press Clear filters to start again.
Look at one record
Press the record named in an entry to open it in a side panel. It shows what kind of record it is, the facts about it, and On this record: every entry about it, newest first. Press Open checklist (or Open task, Open incident and so on) to go to the record itself, or Close.
Keep up to date
The log doesn't move while you're reading it. When something new happens, a button such as 2 new appears at the top. Press it to add the new entries.
To go further back, press Show older at the bottom. When there's nothing older, it says Activity is kept for 90 days.
The Overview on the Dashboard shows the last few entries under Recent activity, on today's page. View all activity opens this screen.